There are two main types of organizational meetings — board orientation and annual open meetings. Board orientation is an informational meeting for new boards to learn about their duties, get updated on legal and financial issues, and receive historical information about what are key issues in the HOA. Annual organizational meetings occur usually immediately after directors have been elected. They generally entail an opportunity for new directors to elect officers and clarify agenda issues

When planning for any type of HOA meeting, starting early with a plan of action is critical. To help make annual and other HOA meetings more successful, consider these tips from our community management experts:

• Plan long in advance — Planning six to eight months in advance for the HOA meeting gives you plenty of time to understand essential issues and make sure you have a strong plan of action for putting out fires beforehand and keeping things organized.
• Clarify your agenda — HOA annual meetings can be very high stakes; it’s when you and your community come together to set the agenda for the upcoming year. It’s critical that everyone there understands the big ‘W’ questions — “What are we doing?”; “Why are we doing it?”; etc. Common focal points in annual HOA meetings include board nominees, upcoming projects, covering financial reports, Q&A from members, etc.
• Understand hot issues for residents — It’s essential to consider what attendees will be most focused on during the meeting. Understanding hot-button issues in your community in advance gives you time to prepare to handle them better.
• Combine the annual meeting with an event — Most HOAs struggle to keep high attendance during annual meetings. Most residents will likely have the preconceived notion that the annual HOA meeting is guaranteed to be dull. Combining it with a party is a great way to make it more light and fun, to encourage more people to attend.

AMP provides homeowner’s associations comprehensive support to meet your essential needs for everything from improving budget management for the community, doing onsite inspections, writing reports, and coordinating meetings for board members and homeowners. If you are in Boise and are looking for a new HOA community management company that prides itself on being highly accessible, AMP provides the unsurpassed support you need. Unlike many other HOA management companies, we always call you back and stay in close communication with you to provide you with fast, reliable solutions for HOA management. When you work with us, you get direct, personal communication with our team — no call centers.

We partner with companies and use software that gives you the quality of service that a far larger community management company might provide, and couple that with our personalized support to provide you with the best HOA management services in Boise. We provide homeowners and board members with essential resources, provide professional recommendations, help maintain a friendly tone throughout all communications, and ensure quality community management is conducted, to protect the integrity of the HOA and the general community.

If you would like to improve the stability of your community, and keep things productive, engaging, and optimized for the long-term, hire AMP to be your HOA management partner.